EMPA Staff Assistant

Contact Name: 
Elizabeth Dickie
Contact Email: 
Job Location: 
Evans School, Parrington Hall, UW Seattle Campus
Position Description: 
EVANS SCHOOL OF PUBLIC POLICY & GOVERNANCE  Unit: Executive Education – Executive Master of Public Administration Program Position: EMPA Staff Assistant  Dates: January 2023– February 2024 Hours: up to 19.5 hours/week until February 28, 2024 Pay Rate: $20.00/hour About the Executive MPA program The Executive Master of Public Administration (EMPA) program, an 18-month, 13-course degree program designed for mid-career professionals with seven or more years of experience. EMPA students attend courses about every 4-6 weeks on a designated Friday/Saturday/Sunday weekend from 9:00am – 5:00pm. Position Description Under the supervision of the Learning Programs Manager, the EMPA Staff Assistant will support the EMPA program with duties supporting program coordination, activities and events coordination, student and alumni engagement and experience. This position works collaboratively with the EMPA Faculty Director, Director of Professional Learning, university and school administrative units, faculty, staff, students, and program alumni. Position Duration and Hours The EMPA Staff Assistant will work up to 19.5 hours/week starting the week of January 1, 2023, through February 28, 2024. Weekend availability is required as the primary responsibility of this position is staffing the 13 EMPA weekend courses (dates below). When a course weekend is scheduled, the EMPA Staff Assistant will work only the weekend hours averaging 19.5 hours across the Friday, Saturday and Sunday sessions. When a course weekend is not scheduled, hours worked will be more flexible and depend on the EMPA Staff Assistant’s availability and program needs. During these weeks when no weekend course is scheduled, the EMPA Staff Assistant may work Monday through Friday on a project-basis supporting student engagement and program coordination, as described in more detail below. Primary Responsibilities:   Course Logistics and Event Coordination: • Serve as lead staff member at course meetings (typically Friday, Saturday, Sunday). Be fully responsible for supporting student and faculty needs on these days. • Open the building, classroom, and lunch space on course mornings. Requires arrival time to class location approximately by 8:00am as scheduled. • Clean up and close the classroom, take out trash, and tidy classroom in the afternoon. Prepare for next class day if applicable. • Support course logistics and event planning, including catering, audio-visual equipment, faculty and student support, technical troubleshooting, event marketing, and material preparation Student Engagement and Experience:  • Support program staff and faculty in the planning and implementation of participant experience • Provide input in the process of engaging students and creating a strong community  • Create and compile both curricular and non-curricular resources to support overall EMPA experience Program Coordination • Support program administration tasks and data management • Support frequent and consistent communication to prospects, applicants, and students • Support and enhance the commitment to equity, diversity, an inclusion in all aspects of work and engagement. • Maintain course and program documentation, including copyright documentation • Assist in the development and ongoing updating of operations manuals, student handbooks, learning management systems, and other program materials  Required Qualifications: • Bachelor’s Degree • Proficiency in Microsoft Office Suite • One year experience in program administration, customer service, event coordination, or project management Preferred Qualifications:   • Adaptability to changing circumstances, shifting priorities, and the flexibility to take on new tasks • Self-motivated, energetic learner able to take both direction and initiative • Attention to detail, prioritization of tasks, time management, and organizational skills  • Demonstrated commitment to anti-racism and contributing to an inclusive working and learning environment for fellows. • Strong verbal and written communication skills • Customer-oriented and approachable • Experience with computer software, databases and systems, including Adobe Suite, Canvas, Google Suite, MailChimp, and/or content management systems a plus 2023-2024 Scheduled Executive Education dates: The Executive MPA program hosts classes on Friday/Saturday/Sunday on the dates below. Staff coverage on these days will include a shift between 8am – 5:30pm with breaks throughout. Lunch provided. Dates subject to change. Currently scheduled dates: • January 6, 7, 8 and 20, 21, 22, 2023 • February 10, 11, 12 and 24, 25, 26, 2023 • March 31, April 1, 2, 2023 • May 5, 6, 7, 2023 • June 23, 24, 25, 2023 • July 21, 22, 23, 2023 • September 22, 23, 24, 2023 • October 20, 21, 22, 2023 • November 17, 18, 19, 2023 • January 12, 13, 14 2024 • February 9, 10, 11 2024 How to Apply Please submit cover letter and resume to execmpa@uw.edu You may address your cover letter to Elizabeth Dickie, Learning Programs Manager. Feel free to contact the Executive Education team with any questions at execmpa@uw.edu. Diversity Statement: The Evans School believes that our community should reflect the diverse backgrounds, opinions, experiences, and perspectives evident in the world in which we live. We strive for substantive inclusion and equity and continually work to increase our awareness and understanding of ourselves and the communities we serve. The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206.543.6450 / 206.543.6452 or dso@u.washington.edu. Sexual Misconduct Disclosure Prior to official offer of employment for staff or graduate student employment, the UW is required to ask final candidates who are not already UW employees to sign a statement disclosing whether the final candidate: • Is the subject of any substantiated findings of sexual misconduct in any current or former employment • Is currently being investigated for sexual misconduct at any current employer • Has left a position during an investigation into a violation of any sexual misconduct policy at any current or past employers For any positive response, final candidates are required to provide an explanation of the situation. The sexual misconduct declaration authorizes the final candidate’s current and past employers to disclose to the UW any sexual misconduct committed by the candidate and make available to the UW copies of all documents in the previous employer’s personnel, investigative, or other files relating to sexual misconduct, including sexual harassment, by the applicant. The declaration releases the candidate’s current and past employers, and employees acting on behalf of that employer, from any liability for providing the information in the sexual misconduct declaration. Departments hiring covered student employees are required to request that a prospective student employee completes the Sexual Misconduct Declaration Form (PDF) prior to receiving an offer of employment.
Job Type: 
Target Audience: 
Graduate Students
Application Deadline Date: 
Friday, January 27, 2023